Organization
- Auditorial
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- To assist the board of directors and managers in examining and reviewing the deficiencies of the internal control system and measuring the effectiveness and efficiency of operations, and to provide timely suggestions for improvement.
- Based on the risk assessment results, we prepare an annual audit plan (including the items to be audited on a monthly basis) to examine the internal control system of the Company and its subsidiaries, and prepare an audit report with working papers and related information for reporting to the Board of Directors.
- The audit report of each unit and subsidiary, together with the improvement of internal control deficiencies and irregularities found, is used as the main basis for the Board of Directors and the President to evaluate the effectiveness of the overall internal control system and to issue a statement on the internal control system.
- Finance & Accounting Division
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- The company is responsible for accounts receivable management, payroll operations, various cost analysis, financial system establishment and implementation, cashier operations and management, accounts receivable and payment management, and other related matters.
- Review of large payments.
- Annual budget compilation with the preparation of the company’s annual operating budget and review of results.
- Administration Division
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- HR Dept.: recruitment and appointment, attendance management, performance appraisal management, education and training, human resource development, promotion and payroll operations, salary management, management of related welfare measures, employee relations, related insurance business, foreign labor management, employee food management, fixed asset management, management of miscellaneous spare parts, and employee dormitory management.
- EHS Dept.：Environmental health management of infrastructure, safety construction and maintenance of facilities, maintenance and repair of air compressors, and configuration and inspection of water and electricity.
- IT Dept.: Planning, development and maintenance of information application systems, planning, maintenance and management of computer equipment, management and maintenance of enterprise resource management system, planning and control of information operation checking, planning and management of Internet system and software, etc.
- Sales Division
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- Sales Dept.: customer development contact and sample delivery recognition, the company’s quality feedback and external communication window, the implementation of the company’s business objectives, customer requirements identification and review operations, market research, after-sales service and customer appeal handling, customer complaint service, after-sales service and customer appeal acceptance, customer satisfaction survey and external communication, product after-sales customer defective return and other related Customer satisfaction investigation and external communication.
- Purchasing & Sales Support Sales Support Dept.: Purchasing of raw materials and control of delivery time and follow up, investigation and development of suppliers, equipment purchasing assessment, coordination between quality assurance and manufacturing on the verification of purchased materials, production scheduling planning of own finished orders, material purchasing and control of own finished orders, delivery control of own finished orders and other related matters.
- Product Develop Division
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- We have been involved in market demand assessment and analysis survey, future development assessment and analysis survey, customer base analysis, strategy analysis planning, packaging design, exhibition planning and media release, and other related matters.
- Project management and creation of project management system and document templates.
- Monitor the execution progress of assigned projects and engage in risk control of projects.
- Evaluate and control the resources required to execute projects and plan project schedules.
- Lead project teams to achieve desired project goals.
- Ensure that all documentation and all operations are in compliance with company regulations and project plans.
- Communicate internally and externally to identify problem solving needs and solutions, and work with project participants to resolve issues.
- Operations Support Division
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- OEM Sales Dept.: Develop new customers and understand customer needs, product quality and delivery related issues.
- Logistics Dept.: Warehouse management, shipment packaging, import/export and production planning and other related matters.
- QC Dept.: Quality policy development and audit supervision and implementation, quality education and training, incoming material inspection, process inspection, finished product inspection specification production and implementation, quality customer complaint handling and improvement, etc.
- Manufacturing Division
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- Product manufacturing/testing/assembly/packaging, equipment maintenance and repair, equipment-related tooling production, fixed assets and controlled items control, new equipment set-up and verification, equipment SOP writing and modification, and equipment scrap handling, etc.
- R&D Division
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- New product development, production test system, test fixture planning and development, product application engineering, and abnormality analysis and improvement, etc.
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Composition of Internal Audit Division
The Internal Audit Division directly reports to the Board of Director. The Head of Internal Audit Department and the team members, who possess the recognized qualifications, will monitor and review the internal control system to ensure the effectiveness and efficiency of implementation, the accuracy of financial data and the compliance to laws and regulations, and make recommendations to the board to safeguard the smooth running of the company.
The appointment or removal of the Head of Internal Audit shall be approved by the Board of Directors and filed to Financial Supervisory Commission, Executive Yuan, R.O.C. Securities and Futures Bureau within the first ten days of the next calendar month.
Internal Auditors should be legally recognized with sufficient hours of continuing professional development. Details of each internal auditor (including its name, age, education, experience, years of service and training information) shall be filed to Financial Supervisory Commission, Executive Yuan, R.O.C. Securities and Futures Bureau electronically before the end of January each year.
Operation of Internal Audit Division
Internal Audit Division is independent and directly reports to the Board of Directors. It shall report in the board meetings, the Chairman of the Board and supervisory personnel every month or as required.
Internal Audit Division shall review the internal control system of each operating unit on a regular basis. It shall also report on the basis of planning, ways of implementation and the effectiveness and efficiency of the system. The scope of review includes the company itself and its subsidiaries.
The internal audit policies are approved by the Board of Directors and implemented by the Division. The Division plans the audit with reference to the risk assessed and the requirements by the regulator. Special audit will be conducted if necessary. Its scope includes reviewing the completeness of control, condition of implementation, accuracy of information, effectiveness and efficiency, in order to evaluate the system and submit a written report on the conclusion and recommendation.
Submit electronically to Financial Supervisory Commission, Executive Yuan, R.O.C. Securities and Futures Bureau (i) a report on the implementation of the control system for each financial year within two month after the year end, (ii) an audit plan for the next financial year by the end of the current year, (iii) a report on the failure and the subsequent improvement of the control system for each financial year within five months after the year end.
The Internal Audit Division will co-ordinate a self-assessment on the internal control system by each operating unit throughout the year, and will review the result of their assessment. Any failure and subsequent improvements of the internal control system for the operating unit will be reported to the Board of Directors and the President for their evaluation of the effectiveness of the overall internal control system as a basis for their declaration of opinion.
A declaration of Directors’ opinion on the internal control system shall be uploaded to the website of the regulator, published on the annual report and prospectus within the first four months after each financial year end.